VSP builds large-scale training on new products and services with Mindflash

Posted by admin on Dec 1, 2017 12:47:10 PM

Overview

Situation:
An “army of one” trainer needed a learning management solution capable of delivering training to over 800,000 staff across 34,000 optician offices.

Solution:
Mindflash helps VSP train opticians, ophthalmologists, assistants, and managers at large scale, across the large, national VSP provider network

Results:
VSP exceeded their training goals by 350% and has adopted Mindflash as their primary channel for external training.

ldquo One trainee called it the best training he’s ever experienced in his 40 years of optical practice. rdquo

Kate Monahan
Manage of Sales Learning and Development
VSP Optics Group



Situation

VSP Optics Group is a division of VSP Global, a $2.6 billion vision benefits and services company with 4,000 employees worldwide. VSP supports eye care professionals by providing lenses, lab services and other products to help people see. The huge VSP provider network includes more than 34,000 offices with staff ranging from one to 50.

VSP Optics has a strong focus on educating its provider network. Opticians and ophthalmologists are trained on new VSP products, as well as how to more effectively use VSP services, improve efficiency and increase patient satisfaction.

At the start, Kate Monahan, Manager of Sales Learning and Development, was a one-woman training department looking for a way to scale training to meet the needs of the VSP network. She found Mindflash online, signed up for a trial, and within an hour created a mockup training. “I liked that Mindflash was intuitive, cloud-based, and Salesforce compatible,” says Monahan. “Administration is easy, and the solution is affordable on a per user basis.”

Solution

VSP Optics now offers 26 courses for both internal and external audiences on subjects including lens products, lab services, promotions, dispensary practices, and custom glasses fitting, as well as insurance claim processes. The Mindflash solution has been customized to reflect the VSP brand and is available through a VSP portal for external training of opticians, ophthalmologists, assistants, and managers throughout the VSP provider network.

The Mindflash dashboard allows VSP Optics to closely monitor training progress in real time. External Training Administrator Lynnise Davis uses the dashboard to track log-ins, course progress, and completions. She has added custom fields to categorize trainees by role: optician, doctor, assistant, and manager. “Mindflash is user friendly and easy to learn,” says Davis.

“I find myself looking at the dashboard all the time,” says Jeremy Burgess, National Sales Trainer. “It’s so quick I can get a snapshot of what’s happening in real time.”

The VSP Optics training team began using Mindflash for external training in May 2016, with a goal of 90 course completions by the fourth quarter. As of October, the team had far exceeded its goal, with 320 completions and another 150 in progress.

The Mindflash training has won high praise from trainees. According to Monahan, “One trainee called it the best training he’s ever experienced in his 40 years of optical practice.”

Read More

Topics: Product training, Course Development, VSP, medical, healthcare

Kofax reduced training costs by 80% with Mindflash

Posted by admin on Dec 1, 2017 7:45:00 AM

Overview

Situation:
A new training leader joins a fast growing software company and quickly decides that old-school training methods can no longer meet the company’s scale, education or cost objectives.

Solution:
Kofax leverages an efficient six-step course creation process, and Mindflash’s uniquely powerful functionality, to grow training and impact while reducing costs.

Results:
50,000 course completions since launch at a cost per hour of training 80% below previous, in-person classroom courses. Because of this cost reduction, Kofax is now able to provide even more training to its key stakeholders.

ldquo We couldn’t have grown our training program to where it is today without the features, ease of use and low costs we enjoy with Mindflash. For the value I’m getting, we should be paying significantly more! rdquo

Phillip Jones
Vice President of Field Enablement
Kofax



Situation

Kofax is a global software company serving customers in over 48 countries. Their innovative solutions help enterprises streamline their operations, increase productivity and better engage with customers for competitive advantage and growth. The company’s rapid growth and technical excellence caught the attention of the $4 billion global data and collaboration leader Lexmark in 2015, when it acquired Kofax for $1 billion.

For years, Kofax had used traditional training methods such as classroom-style, in-person training to educate its business partners. As the company continued to grow at a rapid pace, senior management came to realize that these methods were no longer scalable from a cost perspective. Traditional, in-person training was costing the company $95 per hour. Further, these “information dumps” were not particularly effective methods of knowledge transfer. The company had to rely on trainees to proactively seek out information, and results were neither predictable nor easily measured.

Solution

In 2011, Kofax brought on Phillip Jones as Vice President of Field Enablement to optimize the company’s learning and development programs. He knew that the company needed to improve accountability and testing. But as a new employee, Jones had yet to establish full credibility within the organization and faced pent-up, sky-high expectations from his fellow executives. As a result, it was not an option for Jones to recommend a traditional LMS system that would take months to implement, require IT support, and come with a seven-figure price tag. He needed to make an impact quickly and cost-effectively.

After searching online for flexible and scalable learning solutions, Jones discovered Mindflash. “I was blown away with what I saw and experienced with Mindflash,” Jones says. “It’s incredibly intuitive and very easy to administer. Billing is so easy and it’s very painless to launch new courses.”

Given his decades of experience, Jones knew that developing quality e-learning courses can be both time-intensive and expensive. According to industry averages, it takes instructional designers 79 hours of labor and costs over $10,000 to produce one hour of usable online training.[1] With Mindflash, Kofax now is able to significantly reduce the time and costs involved in course creation, without sacrificing quality. “We won’t put anything out there that’s not perfect,” says Jones.

By leveraging Mindflash’s innovative course creation, management and tracking features, Kofax is developing an hour of training in 23 hours at a cost of less than $2,000. The average individual course takes 61 hours in development time and costs $5,000.

Jones and his team run a six-step, two-week process for course creation:

  • A subject matter expert develops a PowerPoint deck with voice-recorded narration.
  • A temporary worker creates a transcript of the narration.
  • The PowerPoint presentation and written script go out to an editor who then ensures that all text is translated into international English.
  • A voice-over artist creates professional narration.
  • Jones performs a final review of the course.
  • The course is published to Mindflash and distributed.

Using this process and Mindflash, Kofax can now create between five and eight new courses per quarter. Course topics range from basic training about target industries to detailed lessons about every product in the Kofax catalog. Kofax makes the entire course catalog available to its partners.

To date, roughly 1,500 Kofax partners have completed more than 50,000 Mindflash courses. Average training costs are down 80 percent, from $95/hour for classroom delivery to $20/hour online. As a result, Kofax is now able to provide even more training to its key stakeholders. On average, trainees now take 10 Mindflash courses per year.

Jones notes that both trainers and trainees love the new Mindflash training program. Since the implementation of Mindflash, almost all new company initiatives are now accompanied by a Mindflash training course. Knowledge transfer within the organization is a far more efficient and positive experience.

1 Data based on the Chapman Alliance survey from 249 organizations representing 3,947 learning development professionals.

Read More

Topics: Product training, reseller training, ROI, SaaS, Course Development, Kofax, Content Creation

Yammer rapidly onboards customers and manages large scale product training around the world with Mindflash

Posted by admin on Dec 1, 2017 12:25:41 AM
ldquo In Mindflash, we were able to sign up and spin out a course within moments, it’s so easy to use, and easy to manage. Perfect for our customers. rdquo
Natalie Baryla
Training Program Manager
Yammer, Inc.

About the Organization

Yammer is the leading provider of enterprise social networks. The company builds software that makes it easy for organizations to stay connected and share knowledge, and empowers employees to collaborate across departments, geographies, and business applications. Companies and organizations from across the globe, including more than 85 percent of the Fortune 500, use Yammer to improve employee productivity and engagement.

Situation

Yammer is a rapidly growing subsidiary of Microsoft, with offices across the United States, in London, and in Melbourne. After the massive growth that took place from being acquired by Microsoft, Yammer had a dilemma: how do we train our continuously expanding customer base? Natalie Baryla – training manager with Yammer’s YES team (Yammer Education Services) needed to be able to rapidly deploy training to a large group of customers across several global offices and time zones. With a distributed group of trainees each using Yammer in a different organizational capacity, Natalie needed a tool that would allow her to standardize training across their customer base for everything from certification programs to initial Yammer rollouts to prework for live classes.

Solution

To solve this, Natalie had a list of features for the ideal LMS:

  • Ease of use
  • Cloud based
  • Quick setup and registration
  • Easy maintenance
  • Blended learning support
  • Social learning support
  • Yammer integration

Natalie rolled out training in Mindflash to over 1,000 of Yammer’s global customers. She was able to not only create 4 global certification programs and roll them out to their customer base, she was able to transform Yammer’s existing content into interactive training.

Results

In six months on Mindflash, 200 certifications were issued with participants. Customers across the globe have been trained on best practices for Yammer rollouts, prework for live classes, and platform administration.

Read More

Topics: customer service, customer training, Product training, SaaS, yammer, Course Development, Content Creation

One Child Matters creates visual content to train international teams in multiple languages with Mindflash

Posted by admin on Jul 19, 2017 8:30:23 AM
ldquo Before we used Mindflash, we had no way of knowing whether our international staff understood the instructions we were sending…at least not until it was too late! Thanks to Mindflash’s online quiz feature, I can test my trainees’ knowledge and be fully confident that they understood the material. rdquo
Andrew Vanderput
Field Education & Program Development Specialist
One Child Matters

About the Organization

One Child Matters is a nonprofit child sponsorship organization helping to meet the physical and spiritual needs of almost 40,000 children in 15 developing nations. Through nearly 300 programs, children receive nutrition assistance, health monitoring, educational support, and opportunities for social and spiritual development. One Child Matters equips children to become self-sustaining individuals who can positively impact their communities, breaking the stubborn cycle of poverty.

Situation

One Child Matters provides medical services as well as activities and education for the children with the help of sponsor donations. The organization works with diverse populations spread across the Caribbean, Latin America, the Middle East, Asia, and Africa, including semi-nomadic tribes such as the Maasai in Kenya and a floating village and school located near Siem Reap, Cambodia. Each country has a facilitator who manages several schools or child development centers in the area, each of which has onsite instructors. In most cases, English is their second, third or even fourth language, with first languages ranging from Creole and Arabic to Swahili and Hindi. This leads to a variety of training challenges for One Child Matters.

Because 87% of funds go directly to ministry for the kids, One Child Matters has limited funds to be used for tasks such as training. Field Education & Program Development Specialist Andrew Vanderput needed an affordable solution that could be deployed remotely, since routinely sending him or others to train in-person is well out of budget. Further, because the internet is often unreliable in the school locations, he was after something that didn’t require a ton of bandwidth.

Finally, because English is not the first language for the majority of trainees, the tool needed to offer a way to create courses that support visual instruction. “We were sending out very text-heavy training materials and finding out later that not everyone was understanding the material,” says Andrew. “We needed something that was easier for staff to understand and that would also let us test comprehension in real-time.”

Solution

Andrew uses Mindflash to create online training courses with PowerPoint slides and YouTube videos with captions. The tool lets him focus less on text instruction and use more photos and videos. The courses are designed to teach staff how to help children complete activity sheets and also how they can better manage their own administrative duties. He assigns the courses to all trainees simultaneously, tracks their progress, and uses quizzes at the end of each course to test comprehension of the material.

Andrew likes Mindflash because it:

  • Is extremely easy to use, both in terms of creating courses and taking them, even for those with limited computer skills.
  • Automates the reminder process and lets him easily view who has and hasn’t taken the training, which is a huge time saver.
  • Offers exceptional customer service; customer service reps contacted him right away to provide suggestions on how to create courses on order to make them effective and avoid trainee boredom.
  • Can operate with relatively low bandwidth.

Results

Andrew has created a total of three courses with Mindflash so far, and currently has 45 enrolled trainees. Each year, One Child Matters sends photo updates to sponsors so they can see their child and his or her development. The photos follow an annual theme such as Learning, which pictures the children next to a chalkboard or with a book. The facilitators at each location receive instructions on how to take the photos that capture the annual theme as well as on how to track the photos. Since using Mindflash, not only has Andrew received the photos much more quickly, the quality of the photos has drastically improved.

Read More

Topics: quizzes, Course Development, One Child Matters and Mindflash, Content Creation

Start a free trial.

See for yourself why global brands choose Mindflash.

By clicking get started, you agree to our Terms of Service.